What a school needs to tell the operator
Give the number of students and staff, their ages, the pickup point at the school, the destination and the times each way. If students use wheelchairs or other mobility aids, say so in the accessibility box. Schools usually have their own excursion policy and approval steps, so check yours before you confirm a booking.
Seatbelts and long days
Ask whether every seat on the vehicle has a seatbelt and what the operator expects of students who use them. For a camp or a carnival a long way away, ask how the driver's hours are planned. Where the Heavy Vehicle National Law applies, its fatigue laws cover buses with a gross vehicle mass over 4.5 tonnes fitted to carry more than 12 adults, including the driver (National Heavy Vehicle Regulator). That law does not cover every state, and Western Australia sets its own rules.
Clubs and teams
Sports clubs book the same way: the team and its gear, the ground, the date and the times. Say how much kit is travelling, because bags and equipment take up room. Then send a request.
School and Sport Trip Buses: questions
Can the bus wait at the excursion?
Often, or it can return at a set time. Tell us what the day looks like and the operator will explain the choices.
Can a parent organise a club trip?
Yes. Anyone organising the trip can send the request.